Assistant Manager (Institutional Relations & Overseas Associations)

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260914006-IE 學系/部門：Global Engagement Office Category: Management / Professional 截止日期：28 September 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260914006 ---

(Ref. 260914006-IE)

Duties

The appointee will be required to:

(a) support the expansion and development of PolyU's overseas alumni network;

(b) identify, recruit, and engage alumni to serve as PolyU’s overseas connection points and/or ambassadors, and support their ongoing activities and regional engagement and management;

(c) plan, coordinate, and execute overseas alumni networking events and engagement activities, and host visiting overseas alumni on the PolyU campus;

(d) maintain regular liaison with overseas association committee leaders and external stakeholders;

(e) develop and implement strategic promotional campaigns and social media outreach initiatives to increase international alumni participation;

(f) oversee the management and segmentation of international alumni records, track engagement metrics, ensure compliance with global data privacy requirements, and deliver analytical reports to support strategic outreach efforts;

(g) explore potential non-local internships and other learning opportunities for PolyU students through the overseas alumni network;

(h) facilitate connections between overseas alumni and PolyU exchange students;

(i) support the long-term strategic development of the University’s global alumni community;

(j) support the handling of the University’s agreements with partner institutions; and

(k) perform any other duties as assigned by the Director of Global Engagement or his/her delegates.

Qualifications

Applicants should have:

(a) a recognised degree or an equivalent qualification;

(b) at least five years of post-qualification experience in alumni relations, stakeholder engagement, or event management with substantial experience in working with overseas organisations, preferably institutions and diverse populations;

(c) demonstrated experience in project administration, including budgeting, resource allocation, and maintaining accurate documentation and records throughout the project lifecycle;

(d) demonstrated experience in developing and delivering marketing, promotional, or social media outreach campaigns aimed at engaging a dispersed or international audience;

(e) substantial experience in data management, interactive dashboards, including analytical reporting to support strategic decision-making;

(f) proficiency in MS Office and strong knowledge of IT applications;

(g) demonstrate familiarity with data privacy compliance requirements;

(h) an ability to manage multiple projects concurrently with tight timelines, while liaising effectively with a wide range of internal and external stakeholders; and

(i) an excellent command of both written and spoken English and Chinese, with fluency in Putonghua.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 28 September 2026 until the position is filled.