Senior Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260710001-IE 學系/部門：Knowledge Transfer and Entrepreneurship Office Category: Management / Professional 截止日期：17 July 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260710001 ---

(Ref. 260710001-IE)

Duties

The appointee will be required to:

(a) provide secretarial services to committees, project/working groups and/or task forces as assigned by the Director of Knowledge Transfer and Entrepreneurship or his/her delegates;

(b) implement a comprehensive system for managing and reporting on the University Accountability Agreement (UAA), University Grants Committee Knowledge Transfer (UGC KT) and institutional KPIs to provide a clear overview of progress and identify any abnormal issues;

(c) liaise and coordinate with offices/departments/units of the University as well as external organisations for preparing reports, budget, presentation materials, etc.;

(d) execute institutional management work for process and operation improvements;

(e) maintain a proper record of all meeting minutes, projects, committee/working group papers, data and other relevant information of the Office;

(f) lead a team in providing administrative support, coordinating laboratory visits for delegations, and managing the day-to-day operations of the Office; and

(g) perform any other duties as assigned by the Director of Knowledge Transfer and Entrepreneurship or his/her delegates.

Working on irregular hours including weekday evenings, Saturdays and Sundays, and travelling outside Hong Kong may be required.

Qualifications

Applicants should:

(a) have a recognised degree in English Studies, Communication or a related discipline;

(b) have at least eight years of solid and relevant post-qualification administrative experience at supervisory level, preferably with experience gained in sizable organisations or tertiary institutions;

(c) have an excellent command of both written and spoken English and Chinese, and preferably with fluency in Putonghua;

(d) have excellent communication, interpersonal and presentation skills as well as computer literacy;

(e) have problem-solving and organisation skills with critical thinking mindset; and

(f) be proactive and professional with the ability to work independently as well as collaboratively in a team.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 17 July 2026 until the position is filled.