Assistant Purchasing Manager (Purchasing Section)

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260602009 學系/部門：Finance Office Category: Management / Professional 截止日期：14 August 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260602009 ---

(Ref. 260602009)

Duties

The appointee will be required to:

(a) perform/manage the University’s purchasing functions including but not limited to the following:-

- vetting purchase requisitions and specifications of products/services;
- selecting/reviewing appropriate suppliers for quotation/tender;
- preparing/reviewing Request for Quotation (RFQ)/tender invitation documents;
- compiling offer summaries/analyses;
- liaising and negotiating with users and suppliers;
- preparing RFQ/tender reports;
- preparing/reviewing purchase orders and amendments; and
- reviewing waiver requests prior to submission for approval.

(b) follow up dispute cases with suppliers to ensure performance compliance to meet order requirement and/or claim for damages for suppliers’ contractual breach;

(c) ensure all purchases made are in compliance with the University’s purchasing policies and procedures, such as sample-checking purchase documents and explaining the principles and details of procedures to users and suppliers;

(d) compile purchasing management and statistical reports;

(e) monitor, review and follow up outstanding purchase requisitions and purchase orders;

(f) supervise the development and maintenance of supplier database;

(g) assign tasks to junior staff and monitor their performance;

(h) assist in running the Purchasing Team efficiently and effectively and make suggestions for enhancement as appropriate; and

(i) perform other duties as assigned by the Director of Finance or his delegates.

Qualifications

Applicants should have:

(a) a recognised degree, preferably in Purchasing and Supply Management, Business Administration or related disciplines;

(b) at least five years of post-qualification work experience in procurement or other related fields;

(c) extensive specialist/formal training and/or supervisory experience in purchasing and supply management and/or other related areas;

(d) strong understanding of and experience in tendering and effective sourcing strategies;

(e) a good command of written and spoken English and Chinese, with proficiency in Putonghua;

(f) strong communication, interpersonal and problem-solving skills;

(g) a strong team spirit, an analytical and meticulous mind, as well as the ability to work under pressure and accomplish tasks within tight schedule; and

(h) high proficiency in computer applications, including MS Word, Excel and PowerPoint, with experience in the Oracle Financials (purchasing module) system and e-Tendering system being an advantage.

Preference will be given to those with experience in public sector procurement gained from large organisations.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 14 August 2026 until the position is filled.