Executive Assistant

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260910009-IE 學系/部門：Department of Building Environment and Energy Engineering Category: General Staff 截止日期：24 September 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260910009 ---

(Ref. 260910009-IE)

Duties

The appointee will be required to:

(a) provide administrative support to academic and research programmes and activities, including but not limited to admission, subject registration, timetabling, examination and other teaching related activities;

(b) provide administrative support to operation and quality assurance of academic programmes;

(c) provide administrative support to the activities related to academic advising and student exchange;

(d) assist in the organisation of the Department’s activities / events;

(e) maintain an effective database and filing system;

(f) support general office administration;

(g) liaise with University’s internal departments, external organisations, professional bodies, students and alumni, and handle enquiries; and

(h) perform any other duties as assigned by the Head of Unit or his delegates.

Qualifications

Applicants should have:

(a) a recognised degree plus some relevant post-qualification experience;

(b) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c) good problem solving skills and computer literacy, including Chinese word processing, PowerPoint and Excel;

(d) the ability to balance multiple priorities and meet deadlines; and

(e) good analytical, organisational, interpersonal skills and the ability to work independently within a team.

Preference will be given to those with some working experience in tertiary institutions in Hong Kong.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 24 September 2026 until the position is filled.