Executive Assistant

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260826006-IE 學系/部門：Graduate School Category: General Staff 截止日期：2 September 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260826006 ---

(Ref. 260826006-IE)

Duties

The appointee will be required to:

(a) provide operational and administrative support for different business processes pertaining to research postgraduate programmes including admission and graduation matters;

(b) handle information flow and maintain an effective record and filing system;

(c) handle written and verbal enquiries;

(d) compile statistical reports and maintain databases;

(e) establish and maintain effective communication and collaboration with internal and external stakeholders;

(f) provide support for office management and daily operations of the School Office; and

(g) perform any other duties as assigned by the Dean of School or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably with post-qualification work experience;

(b) be self-motivated, meticulous and attentive to details;

(c) have good problem-solving, organisational, communication and interpersonal skills;

(d) have a proactive working attitude and be able to work independently as well as be a good team player to gain rapport from stakeholders;

(e) be proficient in computer applications including MS Word and Excel; and

(f) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 2 September 2026 until the position is filled.