Assistant Executive Officer

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260826003-IE 學系/部門：Department of Chinese History and Culture Category: General Staff 截止日期：2 September 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260826003 ---

(Ref. 260826003-IE)

Duties

The appointee will be required to:

(a) provide administrative support to academic programmes, including admission, subject registration, class timetabling, examination and student liaison, etc.;

(b) prepare budgets and reports related to the administration of academic programmes;

(c) plan and organise various departmental and promotional activities/events,
e.g. Information Day, Congregation, seminars, and student activities;

(d) provide secretarial support to departmental committees;

(e) assist in compiling reports, inputting data, and maintaining records;

(f) liaise effectively with the University’s internal and external stakeholders and handle enquiries;

(g) assist the Executive Officer(s) in the daily operation of the Department’s general office; and

(h) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree or an equivalent qualification plus not less than three years of relevant work experience;

(b) have an excellent command of written and spoken English and Chinese, with fluency in Putonghua;

(c) be detail-minded with a high level of self-motivation and the ability to work independently;

(d) have good computer skills;

(e) have good communication, interpersonal, liaison and organisational skills;

(f) have a positive working attitude; and

(g) be a good team player.

Preference will be given to those with work experience in tertiary institutions or similar organisations.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 2 September 2026 until the position is filled.