Administrative Assistant

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260820007-IE 學系/部門：Department of Civil and Environmental Engineering Category: General Staff 截止日期：3 September 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260820007 ---

(Ref. 260820007-IE)

Duties

The appointee will be required to:

(a) assist in the procurement processes, including the preparation of purchase orders and tenders;

(b) handle reimbursements, claims and membership fees;

(c) maintain the office directory and telephone list;

(d) manage the booking of meeting rooms and classrooms;

(e) handle visitor access, including generation of QR code and reservation of car parking spaces;

(f) provide administrative support to academic programmes, office management and the daily operations of the General Office; and

(g) perform any other duties as assigned by the Head of Department or his delegates.

Qualifications

Applicants should:

(a) have five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) have a good command of both written and spoken English and Chinese, including fluency in Putonghua;

(c) have good computer literacy, including Microsoft Word, Excel, PowerPoint and Chinese word processing;

(d) be pleasant and have a positive work attitude; and

(e) be able to work in a team and have good communication, interpersonal and organisational skills.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 3 September 2026 until the position is filled.