Executive Assistant

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 260714023-IE 學系/部門：Department of Life Sciences Category: General Staff 截止日期：21 July 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=260714023 ---

(Ref. 260714023-IE)

Duties

The appointee will be required to:

(a) provide administrative support for the daily operations of the general office;

(b) assist with financial transactions, including purchasing, payment processing and staff claims;

(c) provide support for human resources matters related to research personnel, and handle sensitive and confidential matters in a professional manner;

(d) assist in processing salary payments for part-time staff and student helpers;

(e) provide clerical and logistical support for departmental meetings, events and visits;

(f) manage the receipt and dispatch of mail and documents within and outside the campus;

(g) assist in maintaining effective record-keeping and filing systems;

(h) assist in maintaining inventory records; and

(i) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably with relevant post-qualification work experience;

(b) have a good command of both written and spoken English and Chinese, including Putonghua;

(c) have good computer literacy, including MS Office and Chinese word processing;

(d) have good communication and interpersonal skills;

(e) be a good team player; and

(f) have a high level of self-motivation, a strong sense of responsibility and the ability to work independently.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 21 July 2026 until the position is filled.