Purchasing Executive

This position is posted by The Hong Kong Polytechnic University (PolyU). Job Ref: 261008003-IE 學系/部門：Finance Office Category: General Staff 截止日期：22 October 2026 Source: PolyU Careers Apply: https://jobs.polyu.edu.hk/job_detail.php?job=261008003 ---

(Ref. 261008003-IE)

Duties

The appointee will be required to:

(a) provide administrative support for inventory management operations, including coordinating periodic stock-taking exercises, monitoring inventory movements and conducting inventory reconciliations;

(b) liaise with internal units and external parties on inventory-related matters, including stock transfers, disposal arrangements and vendor coordination;

(c) prepare Requests for Quotations (RFQs), evaluate quotations received for obsolete, surplus and high-value inventory items;

(d) provide administrative and coordination support for contract management activities, including monitoring contract validity and coordinating renewal of blanket agreement;

(e) maintain proper records of inventory movements, stock transactions, disposals, procurement activities and contract documentation to support audit exercises; and

(f) perform any other duties as assigned by the Director of Finance or his delegates.

Qualifications

Applicants should have:

(a) a recognised degree;

(b) at least two years of post-qualification work experience in purchasing or other related areas, preferably gained in the tertiary education sector;;

(c) knowledge of inventory control principles, procurement procedures, asset disposal processes, and internal control requirements;

(d) strong analytical, organisational and problem-solving skills, with a high level of accuracy and attention to details;

(e) good communication and interpersonal skills, with a positive and professional attitude when liaising with internal and external stakeholders;

(f) proficiency in Microsoft Office applications, particularly Excel, with hands-on experience in advanced functions, including VLOOKUP, PivotTables and spreadsheet analysis for inventory reporting;

(g) good command of both written and spoken English and Chinese; and

(h) the ability to work both independently and collaboratively in a team.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 22 October 2026 until the position is filled.